For Gainesville businesses: trade shops, restaurants, property managers and more.

What we automate

The computer work behind the work: what your office types, checks, files and chases. On the walk, we come to you and find which ones your business has.

Call us (352) 226-0681 Or send a text

We usually call you back the same business day. English or Spanish.

Show the list for

All 115 on the list, in 10 stages of the job.

What we can connect depends on what your software lets us reach. We tell you before you pay for a fix.

First contact

Leads from your website form, Facebook and lead services like Thumbtack, on one list, with a nudge when one sits unanswered. For: Trade shops and property managers
A first reply drafted in English or Spanish, whichever the customer wrote in, ready for you to send. For: Every business
The booking form asks for the equipment's brand and a photo of its label, so the right part rides on the truck. For: Plumbing, AC and heating, Electrical
Where each customer found you, counted job by job, so ad money follows the jobs it actually brings. For: Trade shops
Tenant repair requests sorted by unit and urgency, each work order carrying the owner's spending limit. For: Property managers
Termite inspection requests from real-estate agents, logged with the sale contract's inspection deadline. For: Pest control
New claims: the carrier, claim number, policy, deductible and adjuster read from the insurer's email into your job file. For: Water and mold, Roofing
Seasonal and thank-you notes to past customers, sent by your office only to customers who said yes to it; for pest control, they go out from your licensee. For: Trade shops and restaurants
Calls nobody called back, on one list each morning, and each new caller gets a text back in words you approved. For: Trade shops and property managers

The quote

Same-day quotes after every visit, with a reminder to you when one gets no answer. For: Trade shops
Open quotes on one Monday list, biggest first, with the reason written down for each one you lost. For: Trade shops
Good, better and best options for the jobs you quote most, built from your own price book. For: Plumbing, AC and heating, Electrical, Pest control, Roofing
The tech talks through the job in English or Spanish, and a quote draft comes back from your price book. For: Plumbing, AC and heating, Electrical
Utility rebates the job qualifies for, shown on the quote, so the customer sees the price after the rebate. For: AC and heating
Problems the tech noted on a maintenance visit turned into quotes, with the photo attached. For: Plumbing, AC and heating, Electrical, Pest control, Roofing
Supplier price rises checked against your price book and the quotes still open. For: Plumbing, AC and heating, Electrical
Roof measurements read once from the report into the estimate, the material order and the permit application. For: Roofing
Termite activity or damage found on a home-sale inspection, turned into a quote draft for your OK. For: Pest control

The schedule

Day-before confirmation texts, and a list of who to call when a job cancels. For: Trade shops
A suggested order for tomorrow's stops so the trucks drive less, sent to whoever dispatches. For: Plumbing, AC and heating, Electrical, Pest control
Tune-ups and plan visits customers already paid for, listed each month so none goes unbooked. For: Plumbing, AC and heating, Pest control
Jobs waiting on parts, booked the day the supplier emails that the part is in. For: Plumbing, AC and heating, Electrical, Roofing
Requests that never got a visit, oldest first, on your morning list. For: Trade shops
Tomorrow's jobs, addresses and what to bring, sent to each crew member's phone. For: Trade shops and property managers
Moisture readings due today by job, and a flag when yesterday's were missed. For: Water and mold
Turn week laid out unit by unit, every vendor on the calendar before move-in day. For: Property managers
Entry notices to tenants with the notice and entry hours the law requires, before a vendor shows up. For: Property managers
Route days loaded with each stop's service window, and skipped stops put back on the schedule. For: Pest control

The job

A close-out checklist in the tech's app: finished-work photos and "anything done that isn't on the ticket?" For: Trade shops
Permit numbers and inspection results on each job, and a list of finished jobs with permits still open. For: Plumbing, AC and heating, Electrical, Roofing
Emergency replacements of an AC or water heater, flagged so the permit gets filed the next business day. For: Plumbing, AC and heating
Older homes flagged from the county's year-built record before the crew arrives, for lead paint and asbestos checks. For: Plumbing, AC and heating, Electrical, Water and mold, Roofing
Mold jobs held until the outside assessor's protocol is in the file, with clearance booked through that assessor, never your own crew. For: Water and mold
Brand, model, serial and install date read from the data-plate photo into the customer's record. For: Plumbing, AC and heating
Every new water heater on a list to register with the maker before the deadline, so the customer keeps the longer parts warranty. For: Plumbing
Chemical use from paper tickets read into your records: product, amount and where it went. For: Pest control
Annual termite inspections with no signed report on file, listed before the renewal goes out. For: Pest control
Conditions the tech noted on a termite visit, with the written notice ready for you to sign and send. For: Pest control
Rotted decking found at tear-off: your crew's sheet count and photos checked against the invoice, with the decking line drafted for your OK. For: Roofing
Inventory counts from the clipboard into your sheet, next to what each count should have been. For: Restaurants
A review request after every finished job, not only when someone remembers. For: Trade shops

The invoice

Finished jobs with no invoice, on a list every morning. For: Trade shops
The same job typed once: the job app and QuickBooks fill in from it, and the permit application comes out filled in, ready for your office to submit. For: Plumbing, AC and heating, Electrical, Pest control, Roofing
The tech's notes and photos checked against the invoice, so the extra work gets billed. For: Plumbing, AC and heating, Electrical, Roofing
Paper tickets photographed at day's end and read into your books by ticket number, English or Spanish handwriting. For: Trade shops
Drying days: each day a dehumidifier or air mover ran, checked against the invoice. For: Water and mold
Deductibles on every insurance job, on one list, billed or not. For: Water and mold, Roofing
Refrigerant pounds added, read from the tech's notes onto the invoice. For: AC and heating
Xactimate line items carried into QuickBooks from the estimate's export, so nobody types the invoice twice. For: Water and mold, Roofing
Tenant-caused repairs flagged on the work order and charged to that tenant's ledger, split by bed where the bathroom is shared. For: Property managers
Your markup and owner bill-backs on every vendor bill, before the owner statement goes out. For: Property managers
Commercial accounts invoiced with no sales tax line, listed each month for you and your CPA to check. For: Pest control
Out-of-plan work on a free re-service, like rodent stations, listed for your OK so it gets billed. For: Pest control
The name, policy or claim number and address on every claim and invoice, checked against your records before it goes out, so it doesn't come back over a wrong detail. For: Every business

Getting paid

Past-due invoices every Monday, oldest first, with reminders drafted for your OK. For: Trade shops
Checks and Zelle payments taken outside the app, matched to their invoices instead of typed twice. For: Trade shops
Big invoices sent with the bank-transfer option first, where card fees cost you the most. For: Plumbing, AC and heating, Electrical, Roofing
Maintenance plans up for renewal, listed ahead with each customer's last visit, so none lapses quietly. For: Plumbing, AC and heating
Termite renewals coming due, each with the fee written in its contract, listed for your office to send. For: Pest control
Declined autopays retried on a schedule, with a note to the customer drafted for your OK. For: Pest control
Cards on file about to expire, listed before the renewal charge fails. For: Plumbing, AC and heating, Pest control
Insurance checks matched to the job and claim number, including two-payee checks waiting on the lender. For: Water and mold, Roofing
Depreciation the insurer held back, with the completion papers ready for your office to send once the final passes. For: Roofing
Invoices to builders, facility portals and home-warranty companies, tracked until each one pays in full. For: Plumbing, AC and heating, Electrical
Financed jobs: the signed completion form ready for your office to send to the lender the day the work is done, and a list of jobs the lender hasn't paid yet. For: Plumbing, AC and heating, Roofing
Rebate forms filed for each install that qualifies, and a list of rebates the utility hasn't paid yet. For: AC and heating
On builder jobs, the first and last day you worked or delivered on each job, logged with an early reminder to call your lawyer about notice-to-owner and lien dates. For: Plumbing, AC and heating, Electrical, Roofing
Big-deposit jobs, with the dates Florida law sets for applying for the permit and starting the work. For: Plumbing, AC and heating, Roofing
Deposit claim deadlines: every move-out with its day count, the most urgent first. For: Property managers
Guarantor bills for move-outs where the charges ran past the deposit, drafted for your OK. For: Property managers
Bounced rent payments charged the full returned-payment fee state law allows. For: Property managers
Three-day notices with weekends and legal holidays marked so your office can check each date, and a flag when partial rent comes in after a notice. For: Property managers

Supplier bills and parts

Supplier invoices read from the PDF and matched to jobs by PO, with a weekly list of parts bought and never billed. For: Plumbing, AC and heating, Electrical
The same supplier bill entered twice, or a return with no credit, caught before you pay. For: Every business
Supply-house tickets with no job number, matched to a job before the invoice goes out. For: Plumbing, AC and heating, Electrical
Every distributor invoice checked line by line against the last price you paid. For: Restaurants
Short cases and substitutions from the driver's copy, with the credit request drafted for your OK. For: Restaurants
Delivery-app error charges listed each week, with the disputes ready before the window closes. For: Restaurants
Turn-week vendor bills read and matched to their unit and work order. For: Property managers
Warranty repairs matched to the supplier's credit memo, so you don't pay full price for a covered part. For: Plumbing, AC and heating
Van stock restocked from a list built from your own invoices, each part tied to the job it went on. For: Plumbing, AC and heating, Electrical, Pest control
Refrigerant bought against refrigerant billed, by type, every month, so pounds you paid for and never charged show up. For: AC and heating
Early-pay discount dates on supplier bills, flagged before they pass. For: Every business

Email and files

Emails filed into your Gmail or Outlook folders on their own: suppliers, customers, insurers, the city. For: Every business
Attachments read into your own tools: insurer PDFs, Word files, spreadsheets and scanned paper. For: Every business
On incoming paperwork, a claim number, invoice number or address that doesn't match your records, caught, with an email pointing it out drafted for your OK. For: Every business
Every job's emails, photos, permits and signed forms in one folder, found with one search by job or claim number. For: Trade shops and property managers
Job photos from every tech's phone, sorted by room and day into the job folder. For: Water and mold, Roofing
Adjuster requests for moisture logs, photos and the signed completion form, with the files pulled from the job folder for your office to send. For: Water and mold, Roofing
Home-sale termite reports with the first section filled from the job record, ready for your office to send to the agent, lender and title company. For: Pest control
Fault alerts the thermostat maker sends you, for customers who gave you access, on one list with each customer's plan and system age. For: AC and heating

Numbers and reports

One page every morning: what came in, what got done and what needs your OK. For: Every business
Margin by job type each month, from your own invoices and costs. For: Trade shops
What you planned to spend next to what you spent, each month, in the spreadsheet you already keep. For: Every business
Job-app invoices, QuickBooks and bank deposits checked against each other every month. For: Trade shops
Each night's sales next to its staff hours, every Monday, so a slow night isn't staffed like a busy one. For: Restaurants
The end-of-night close checked against the bank deposit, with voids and comps listed by who approved them. For: Restaurants
Tip-outs worked out from each night's sales the way your pool rules say. For: Restaurants
Plate costs updated from the latest invoice prices, with the plates losing the most margin named. For: Restaurants
Delivery-app payouts matched to bank deposits, with the real cut each app took. For: Restaurants
Monthly sales tax figures pulled from your point of sale, with delivery-app orders listed apart so you and your CPA can check whether the app already collected the tax. For: Restaurants
Owner statements built each month from rent, bills and the reserve, ready for your review. For: Property managers
The monthly trust reconciliation laid out so the three balances tie, ready for the broker to sign. For: Property managers
Paid hours against job hours, each week, as totals for you. For: Trade shops
Commission and spiff sheets worked out from the week's sold jobs and plan sales, ready for payroll. For: Plumbing, AC and heating
Callbacks and return visits tied to the first job, with the reason, counted each month. For: Trade shops
Cancellations with the reason in a field you can count, not buried in a phone note. For: Pest control

The office

Reminders for the whole year on one calendar: license and insurance renewals, tax dates, certificates and inspections. For: Every business
Subcontractor and vendor insurance certificates read for their expiry dates, with a warning before one lapses. For: AC and heating, Water and mold, Roofing, Property managers
W-9s in hand before a vendor's first payment, and 1099 totals ready at year end. For: Every business
Each week's payroll export checked for pay under the state minimum and overtime hours with no overtime pay. For: Every business
Logins removed when someone leaves, and emails asking to change bank details flagged before anyone pays. For: Every business
Lease renewals tracked early, with the deposit notice and flood disclosure where the law calls for them. For: Property managers
Grease trap pump-outs and the proof the utility asks for, on the calendar. For: Restaurants
Your phone number and email checked everywhere they show up: your website, Google listing, quotes, invoices and the files for your cards and ads, so a wrong digit gets fixed before it costs you calls. For: Every business

One bill, read once. Its lines land in the tool you already use.

A supplier bill comes in as an emailed PDF. Each line is read and matched to its job by the PO number, and the part nobody billed yet gets flagged for your OK.

Nothing goes to a customer in words you haven't approved. Some of the work on this list can use AI, and only if you say yes.

Invoice 87342.pdf

Oak Street Supply Co.500 Oak St, Gainesville FL

Invoice 87342Oct 9, 2026

Sold to Dunlin Plumbing, account 20614

Your PO	Item	Amount
4521	Tankless vent kit, 3 in	142.60
4524	PEX-A, 1/2 in, 100 ft	64.80
4524	Tub and shower valve	118.40
4525	Toilet repair kit	25.90

Total with 7.5% tax378.08

Read into the tool you use:

Parts 2026.xlsx

D1205fxNot on invoice 4524 yet

	A	B	C	D
1	Job	Part	Cost	Billed
1203	4521	Tankless vent kit	142.60	On invoice
1204	4524	PEX-A, 100 ft	64.80	On invoice
1205	4524	Tub and shower valve	118.40	Not yet
1206	4525	Toilet repair kit	25.90	On invoice

PartsJobsFrom Invoice 87342.pdf

Bill 87342, Oak Street Supply Co.

Product	Customer	Billable
Tankless vent kit142.60	Brown, Linda	On invoice
PEX-A, 100 ft64.80	Oak Street Builders	On invoice
Tub and shower valve118.40	Oak Street Builders	Not invoiced yet
Toilet repair kit25.90	Moorhen Property Mgmt	On invoice

Saved as a bill, not paid. Due Nov 8.

Invoice 87418.pdf

Oak Street Supply Co.500 Oak St, Gainesville FL

Invoice 87418Oct 9, 2026

Sold to Kestrel Air, account 20871

Your PO	Item	Amount
3306	Float switch, condensate	22.40
3307	Capacitor, 45/5 MFD	26.80
3307	Contactor, 1 pole, 30 A	19.60
3308	Line set, 3/8 x 3/4, 25 ft	98.50

Total with 7.5% tax179.85

Read into the tool you use:

Parts 2026.xlsx

D873fxNot on invoice 3307 yet

	A	B	C	D
1	Job	Part	Cost	Billed
871	3306	Float switch	22.40	On invoice
872	3307	Capacitor 45/5	26.80	On invoice
873	3307	Contactor 30 A	19.60	Not yet
874	3308	Line set, 25 ft	98.50	On invoice

PartsJobsFrom Invoice 87418.pdf

Bill 87418, Oak Street Supply Co.

Product	Customer	Billable
Float switch22.40	Davis, Ray	On invoice
Capacitor 45/526.80	Taylor, Kim	On invoice
Contactor 30 A19.60	Taylor, Kim	Not invoiced yet
Line set, 25 ft98.50	Miller, Amy	On invoice

Saved as a bill, not paid. Due Nov 8.

Tools we work with

You never have to switch software.

Books and payments: QuickBooks Online
QuickBooks Desktop
Zelle
Office and phones: Excel
Google Sheets
Gmail
Outlook
HubSpot
Zapier
Quo (OpenPhone)
Staff and payroll: Gusto
Homebase
7shifts
Jobs and dispatch: Jobber
Housecall Pro
ServiceTitan
PestPac
FieldRoutes
GorillaDesk
JobNimbus
AccuLynx
DASH
Albi
Xactimate
Point of sale and delivery: Square
Toast
Clover
DoorDash
Uber Eats
Grubhub
Property management: AppFolio
Buildium
Rent Manager
Leads: Google Business Profile
Google Local Services Ads
Thumbtack
Angi
Facebook

Use something else? Ask us.

A wrong detail costs more than the typing.

Code copies each detail from your records the same way every time, and checks the name, the number and the amount before anything goes out. Is this AI?

DECLARATIONS

PolicyGL-900518

Named insuredLisa Anderson

Invoice 1054 - QuickBooks

CustomerAnderson, Lisa

PolicyGL-900581

Amount1,248.00

Held, not sent. The policy says GL-900518.

Water damage and mold. The payment waits five to fourteen days, on a claim that averages $15,400, each time an invoice comes back over a wrong digit, a misspelled name or the wrong carrier.
Insurance offices. An errors and omissions claim against an agent runs about $60,000, and wrong client details sent to a carrier are one of its top five causes.
Any business with a listing. 36% of customers called a wrong number for a local business in a year. One wrong digit in your phone number on a listing, card or ad sends that call to a stranger.
Getting paid. Four in ten invoices paid late were held up by a wrong detail or a wrong address.

Sources: Tygart Media (round trips); Insurance Information Institute, 2019 to 2023 (average claim); NAPA, citing IIABA (causes of E&O claims); Insurance Journal, 2014 (average E&O claim); BrightLocal, 2018 (wrong numbers); Australian Taxation Office, via Lawyers Weekly (late invoices).

A chore not on the list?

Every business has a few chores nobody wrote down. If it happens on a computer or on paper, call or text us and tell us which one wears you out.

The walk is where we find yours. We look at how your business runs and at your own records, and you get a sheet with each problem we find and what it costs you. You keep the sheet either way.

Ask anything on the free call.

The walk starts at $500. Bigger businesses get a quote on the free call. Start a fix of $1,500 or more within 30 days and the walk fee comes off its price.

Not worth it to you? Text or email us within 7 days of the call where you go over your sheet, and you get the walk fee back. Full terms

Call us

(352) 226-0681 Or send a text

See how the walk works

Hours: Monday to Friday, 9 a.m. to 5 p.m.
Reply time: We usually call you back the same business day.
Language: English or Spanish

We also walk offices, cleaning and pool service companies, and auto repair shops. The walk works the same way.

Who walks your business

Most owners I meet lose their evenings to the same few jobs: the quote typed up at night, the invoice that never went out, the call nobody got back to.

Before Lumora I did the paperwork at a water damage company, and I automated most of it. Now Lumora walks businesses around Gainesville and does the same.

I speak English and Spanish, so your office can work in either.

Franco A. SotoOwner

Where: Gainesville and Alachua County. Elsewhere in Florida? Ask us.

About Lumora

Rules we keep

We start with what you already pay for.
No filming or recording without your OK.
Say no once, and that's the end of it.