Operations and automation for AC and heating shops in Gainesville and Alachua County.
The change-out quote that went out nine days after the visit.
Tune-ups plan members paid for, not yet booked, and change-outs typed three times. We walk your shop, put a dollar figure on the ones that cost you every month, then fix them, starting with the tools you already use.
A Gainesville company. Free first call, in English or Spanish. We usually call back the same business day.
The walk starts at $500. Bigger businesses get a quote on the free call. Start a fix of $1,500 or more within 30 days and the walk fee comes off its price.
Walk sheetAC and heating, 3 trucks, Alachua CountyTime back for the example shop: about 11 hours a month
Yours is built from your own records.
lumorafl.com(352) 226-0681Page 1 of 1
Most fixes land in what you already use: Excel, QuickBooks, your job app or a tool we build.
On the walk, we find which of these your shop has. See the full list for AC and heating
For shops the owner runs, with one person in the office or none.
What you keep Keep Jobber, Housecall Pro or whatever runs your dispatch. We work on everything around it.
Bittern Home Warranty
Service request
Read into your job list
| A | B | C | D | |
| 1 | Job | Customer | Address | Entered |
|---|---|---|---|---|
| 2282 | 3309 | Jones, Sharon | 147 Oak St | Read from the PDF |
You can stop after any of them.
A free call, by phone. You tell us where the week goes. We tell you plainly whether a walk would pay for itself.
A visit to your business, and a look at your records.
The walk starts at $500. Bigger businesses get a quote on the free call. Start a fix of $1,500 or more within 30 days and the walk fee comes off its price.
Not worth it to you? Text or email us within 7 days of the call where you go over your sheet, and you get the walk fee back.
Every problem in dollars, usually within a week of getting your records. You keep it either way.
One fix, priced before work starts, and a monthly check you can cancel any month.
A 3-truck shop. Each stop shows the same screen before and after the fix, and the walk ends on the sheet's total.
Change-out quotes sent a week or more after the visit
Load calculation summaryManual J and S · Kestrel Air
Sent Thu, Oct 1, 9 days after the visit and the load calc. No answer yet.Load calc read Tue, Sep 22, 6:20 PM. Quote drafted from your price book. You OK'd it at 7:05 PM.
Lic. CAC0000117 · (352) 555-0170
ForRobert Clark, 131 Main St
Heat pump change-out · Visit Tue, Sep 22
Sent Thu, Oct 1Sent Tue, Sep 22, 7:05 PM
Total$9,800.00
Load calc saved the night of the visit. The quote went out 9 days later, on Thursday, Oct 1.
LostWon back $1,100 a monthCounted in the example shop's quote export: change-out quotes sent a week or more after the visit.
A new system is the biggest quote you write, and the estimate visit was free.
Maintenance plans that lapsed with no follow-up
| A | B | C | D | |
| 1 | Member | Renews | Fall visit | Renewal call |
|---|---|---|---|---|
| 168 | Thomas, Mary | 10/14 | Not booked10/9 | Not calledRenewed 9/24 |
| 169 | Lee, Kevin | 10/19 | 10/7 | Not calledRenewed 9/29 |
| 170 | Jackson, Paul | 10/26 | Not booked | Not calledCall today |
| 171 | Moore, Susan | 11/2 | Not booked | Not calledCall 10/12 |
Renews in 9 days. Fall tune-up not booked, and no call yet.Renewed September 24. Fall tune-up booked for October 9.
LostWon back $331 a monthTaken from the example shop's plan list: plans past their renewal date with no call. The 1 in 4 is vendor data (ServiceTitan, 2026).
The same job typed into the job app, QuickBooks and the permit portal
INVOICE
| # | Product or service | Amount |
|---|---|---|
| 1 | Heat pump and air handler3.5 ton, typed again3 ton, filled from job 3308 | 7,950.00 |
Typed again. The job says 3 ton.Filled from job 3308. Your office checks and sends.
Job app, QuickBooks, then the county's permit form: the same change-out, three times.Typed once in the job app. QuickBooks and the permit fill in.
LostWon back $308 a monthMinutes a day the example shop spends typing each change-out again.
June to September brings the no-cool calls, and spring and fall fill the tune-ups. Your sheet works from your own records.
Lost before any fix $2,088 a month
The total also counts calls nobody called back, $349 a month, the sheet's last row.
Time back for the example shop: about 11 hours a month.
Typing the same change-out three times? Our article covers what Jobber and Housecall Pro send to QuickBooks.
If you take night jobs in summer, the line forwards to whoever is on call that week, with a card in English and Spanish. The next workday, the part the truck used is on your list.
Before Every summer night call lands on your cell, the job is charged at the day rate, and the capacitor that came off the truck never gets replaced.
On-call cardSpanish on the back
Gas smell: everyone out, then call the gas company or 911. Sparks, smoke, a burning smell or a medical emergency: call 911 first.
No cooling and someone at risk in the heat, like a baby, an older person or someone sick: we come tonight. Otherwise, thermostat on Cool, a photo of the outdoor unit's label, and the first slot tomorrow. Water dripping from the indoor unit: turn the system off at the thermostat.
Tell us what eats your week. If a walk wouldn't pay for itself, we'll say so on the call.
Not worth it to you? Text or email us within 7 days of the call where you go over your sheet, and you get the walk fee back. Full terms
Most owners I meet lose their evenings to the same few jobs: the quote typed up at night, the invoice that never went out, the call nobody got back to.
Before Lumora I did the paperwork at a water damage company, and I automated most of it. Now Lumora walks businesses around Gainesville and does the same.
I speak English and Spanish, so your office can work in either.
Franco A. SotoOwner
